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Events Coordinator

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August 29, 2022

Full-Time

Southlake, TX

XO Marriage is a non-profit organization headquartered in Southlake, TX. Through XO Marriage Conferences, podcasts, online content, and marriage-enriching resources, our mission is to see the marriage rate increase, the divorce rate drop, and a generation of children set up for success.

Job Description

Summary of Position

This role supports the Event’s Team in the success of XO Conferences and Tours. Works as a liaison between XO Marriage and outside venues and churches to create successful marriage conferences. Collaborates with the Event team on planning, administrative details, and marketing efforts for all XO Marriage Events.

This individual has a passion for healthy marriages and creating comfortable and extraordinary environments where the Lord can move. They are highly organized and handle themselves well in fast-paced, high-pressure environments. They have excellent communication skills and a knowledge of the church world. They are confident in themselves and their work but are never afraid to learn something new.

 Job Responsibilities

  • Collaborates with the Event team on planning, administrative details, and marketing efforts for all XO Marriage Events
  • Executes event responsibilities as required.
  • Manages Brushfire/Ticketing event pages.
  • Serves as a liaison between XO Marriage and outside venues.
  • Serves as a point-of-contact for all XO Tour vendors.
  • Coordinates and serves as point-of-contact for all XO Tour volunteers and food services through the venue.
  • Serves as point-of-contact for all XO Marriage events customer service needs.
  • Books staff travel for all XO Marriage events and creates travel itineraries accordingly.
  • Coordinates outside speaking engagements for in-house speakers.
  • Serves as point of contact on event day for registration and attendee check-in.
  • In-and-out of state travel required, roughly between 8-10 times per year.
  • Communicates with the Events Director in weekly oversight meetings.
  • Assists in other areas as required.

General Skills & Qualifications

  • Proficiency in meeting task deadlines/timelines.
  • Excellent communication skills including proper phone etiquette.
  • Professional discretion in all event interactions.
  • Positive attitude and approach to problem solving.
  • Calm and comfortable in fast paced environments.
  • High organizational skills.
  • Physically able to handle long event days and lift up to 50 pounds at a time.
  • Strong computer literacy. (Mac OS, Gmail, Word, Excel, Slack, Google Doc. etc.)
  • College Degree(s) and/or experience seen as a plus, but not required.
  • Believer of Christ whose morals and values align with the mission and vision of XO Marriage

General Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to:

  • Sit/stand for long periods of time
  • Occasionally kneel, or crouch
  • The employee must frequently lift and/or move up to 10 lbs. and occasionally lift and/or move up to 50 lbs.

*This description is not all-inclusive, and other duties may be assigned as necessary.