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Executive Assistant

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November 1, 2022

Full-Time

Southlake, Texas

Please send resumes to [email protected]

Job Description

The Executive Assistant will provide high-level administrative support to a Senior Executive. The ideal person for this role will be a proactive problem solver with exceptional communication skills, meticulous attention to detail, and impressive follow-through. They will have previous experience working in an office environment and performing administrative duties for executives. Given the nature of the executive role, we rely on our assistants for flexibility and foresight while maintaining confidence related to high-level systems and operations. The Assistant will also coordinate travel and personal errands and monitor the needs of the Senior Executive and his wife. 

Skills and Requirements 

  •  Must be a self-starter 
  •  Highly organized and detail-oriented 
  •  Efficient and effective multi-tasking 
  •  Good use of judgment 
  •  Servant-minded 
  • Trustworthy 
  • Strong computer skills 
  • Time management skills 
  • Relate well with people 
  • Minimum 5 years of experience 

Administrative Functions 

  •  Performs administrative duties with exposure to highly confidential matters and information 
  •  Serves as the liaison between the Senior Executive and teams within the organization 
  • Heavy calendar management, scheduling, and coordination of meetings. 
  • Creates and modifies Word documents, Excel spreadsheets, Google Docs, and Dropbox docs 
  • Tracks/codes expenses and receipts 
  • Maintain speaking logs 
  • Manage speaking requests/speaker forms 
  • Maintain and update all passwords 
  • Travel with and assist Senior Executive and his wife (30-35%)
  • Data management related to donors 

Personal Assistant Functions 

  •  Maintain cars – wash, gas, inspections, repair appointments 
  • Errands 
  • Shopping 
  • Dry cleaning 
  • Gift Buying 
  • Ordering flowers 
  • Troubleshoot iPhone, iPad, and computer issues 
  • Available at any time if needed to resolve issues 

General Physical Requirements 

The physical demands described here represent those that an employee must meet to successfully perform the job’s essential functions. While performing the duties of this job, the employee is regularly required to: 

  •  Sit/stand for long periods of time 
  •  Occasionally kneel, or crouch 
  • The employee must frequently lift and/or move up to 50 lbs. 

*This description is not all-inclusive, and other duties may be assigned as necessary 

Please send resumes to [email protected]